Two systems I see frequently talked about are Trello and Asana. So let’s compare them to each other and decide which can help us most: Trello versus Asana.
We all hear these fancy buzz words of systems that strike through Facebook groups and business chats. The newest and greatest something or other that is magically going to save your business. Reality says that isn’t really what is going to happen, but we are intrigued. So let’s dive into which of these systems could be a benefit.
What are these things?
Trello versus Asana – The short answer is they are both project management systems that are free and completely online. I use both of them for clients, so I will compare the major features of each and tell you what I think of them.
Is one better than the other? Keeping reading, I’ll let you know.
What is Trello?
Trello organizes information using Kanban methodology based on boards, lists, and cards. What you use each of those for is really up to you. Trello is very visual, making it great for those who need to see what is coming next.
If you have never seen Trello before, think of it like a bit whiteboard where you put topic ideas across the top. Then you take a bunch of sticky notes and add them under each topic of things you need to do to complete that broad idea.
What is Asana?
Asana is more workflow-driven and centered around the idea that you have many tasks associated with something. Asana is a more traditional project management system with tasks, sub-tasks, and timeline views. Meaning you have an overall project and tasks that contribute to the completion of that project.
Trello versus Asana – Ease of Use
Trello is a very open system allowing for user customization. Customization is great if you want to use Trello in a bunch of different ways. Anything you can write down on a notepad, sticky note, or list would be incorporated into Trello.
Trello is easier to use right off the bat as you can immediately start creating boards, lists, and cards. Templates can help you get started, and there are a plethora of them available. The drag and drop features allow you to easily move things around until you identify a system that works for you.
Within Trello, you can use their power-ups to save time and manage tasks. The butler feature is nice to help you automate some things, including common card moves between lists.
Asana offers more feature functionality if you need it, but you need to think through what is your overall project and the workflow before digging into the setup. Within Asana, you can assign tasks and sub-tasks, and their views make seeing what’s important easy.
Asana has perfected the ability to show you features and functions relating to sections you are working in. This functionality helps to keep you organized and moving forward.
So which system in our Trello versus Asana comparison is easiest to use? Trello wins this with its simplicity.
It’s important to consider if there are already system integrations available. Being able to transfer relevant information from one place to another quickly is key to saving time. If we can automate this process – that’s even better.
Asana has many integrations available and does integrate with Zapier, which then integrates with lots of other things. However, I struggled with integrating some things, and it became more cumbersome than it really should have been.
Trello uses power-ups, and there are over 150+ available as of June 2020. Zapier integrates with this tool as well. I have found integrations easy to manage within Trello, but availability is limited on the free version.
So Trello versus Asana, who is the winner of integrations: Both are winners.
I never think that we should pick a system solely on price, but let’s be realistic. It’s important. Trello is person by person, and while it is free to use, if you want to use premium features, you have to pay for them. That typically is $9.99 per month.
Asana is priced more based on teams. While you can have up to 15 team members using Asana for free, the premium services are not free. To use those, you would need to pay $9.99 per month per user.
So which is best in pricing Trello versus Asana? There is no clear winner when it comes to pricing.
Overall – Which One?
The answer to this is dependent on what you want to use it for.
If you are a big company looking for a project management tool, then you should use Asana. If you are looking to manage projects with 1000’s of tasks, then you should use Asana.
If you want a place to keep track of lists of things, then you should use Trello. If you are a small business or blogger who just doesn’t want to forget things and keep some organization going in your life, you should use Trello.
Trello – Organize Your Life
I love Trello and use it frequently. It’s been my go-to system for a long time. With that said, clearly from my Trello versus Asana comparison, you can see the advantages Asana offers for some things. Truth be told, I don’t think most people need the complicated features of Asana.
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